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Put your recruitment process on autopilot with these integrations


Your people have the power to make or break your organization. Hiring the right people for the job is central to the success of your organization. 

But let’s face it, hiring is a tedious and time-consuming process. It involves a number of mundane tasks—posting job requirements on various channels, screening resumes, coordinating with the interviewer and the interviewee, scheduling interviews, getting feedback —that take a lot of time and efforts. And the man hours spent on these tasks add up to the overall cost of hiring.

Automating some of these tasks is one of the best solutions. With Built.io Flow, you can put all the tasks—except deciding the best of all candidates—on automation. We have created a set of ready-to-use workflows that automatically reach out to maximum number of people via a social media channel, select relevant candidates that best suit your job profile requirements, and set up interviews with them. And all these can be done with just a few mouse clicks! This eliminates the need to manually post job descriptions on various social media sites, gather responses, follow up with users, manage their records, and schedule interviews. Let’s see how it works.

Step 1. Fetch Job description from Cisco Webex Teams and post it on Twitter

This workflow contains a Cisco Webex Teams trigger which automatically fires off the workflow as soon as any HR personnel posts a job description on company’s Cisco Webex Teams space and posts the specified job description details on company’s official Twitter account.


When an interested candidate fills out the Google form specified in the tweet and submits his/her response, it triggers the next workflow.

Fetch Job description from Cisco Webex Teams and post it on Twitter

Step 2. Fetch candidate details from Google Forms and add them to Smartsheet

As soon as the candidate submits the Google form, his/her resume is automatically downloaded from the form and is uploaded on company’s Dropbox account. The candidate’s other details, including years of experience and key skills, are added to a sheet in Smartsheet which can be accessed by the company’s hiring committee. 


Fetch candidate details from Google Forms and add them to Smartsheet

Step 3. Schedule interview with the candidate

On reading the candidate details, if any member of the hiring committee finds that the candidate added to the smartsheet is suitable for a particular job description, they enter the suitable date and time for the interview and update a column in the smartsheet.


As soon as the Smartsheet column is updated, it triggers the final workflow which automatically creates a new space in Cisco Webex Teams, adds the hiring committee and the candidate to it, and sends an email notification to the candidate intimating him about his scheduled interview, which will take place in the newly created Cisco Webex Teams space.

Schedule interview with the candidate

And just like that, the interview is setup with minimum human intervention. You can further customize the behavior of these workflows, by adding social media channels and notification tools of your choice. 

To see this solution in action, check out this video.

This was just a glimpse of the extent to which your interview scheduling process can be automated with the help of Built.io Flow.

Try this solution, and let us know how it worked out for you. For any assistance or help, drop us a line at support-flow@built.io.

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